Time Tracking Workspace

Time Tracking Overview

The left part of the screen contains all the working time entries of the selected day and additionally allows booking new time recording entries.

Actions

The following is a list of all actions that are possible in this area:

Object	Type	Description
Save	Button	Action to save new entries or changes
FAQ Documents Administration	Button	Only shown for administrators to create a FAQ section for this site
Working time controlling	Button	Action to open the entity search to search, open and edit working time records of the selected entity. Please note that you need the roles Working time controlling - editing for using this action.
Today	Button	Action to show tracked time of today
< (previous day)	Button	Navigate one day backward
> (next day)	Button	Navigate one day forward
Date	Label	Currently selected date
Calendar	Calendar	Opens the calendar to select the day to be shown in the table
Drag Order here or click to open order search	Drop field	Field to define the work package and/or activity of a time tracking order See How to Create Time Tracking Records
Add description...	Text	Field to describe the activity of the selected work package and/ or activity in more detail See How to Create Time Tracking Records
Time from - Time to	Time	Time period of the selected day for which time shall be tracked See How to Create Time Tracking Records
Hrs.	Number	Number of hours that shall be tracked for the selected day See How to Create Time Tracking Records
Add	Button	Action to add the selected time tracking record See How to Create Time Tracking Records
Time Period View	Button	Button to switch to the time period mode
Hrs. View	Button	Button to switch to the hours mode
Edit Time Tracking Record	Button	Action to edit existing time tracking records See How to Edit Time Tracking Records
Duplicate Time Tracking Record	Button	Action to duplicate selected time tracking records See How to Duplicate Time Tracking Records
Delete Row	Button	Action to delete selected time tracking records See How to Remove Time Tracking Records
Reset Filter	Button	Action to undo the filter settings set in the table
Grid Settings	Button	Action to define the grid settings of the table See How to Predefine Grid Settings
Excel Export	Button	Action to export the time tracking records of the selected day as an excel spreadsheet

Table

This table shows all time tracking records of the selected day with the following information:

Column	Type	Description	Hidden
Select	Checkbox	Checkbox to select all time tracking records to be edited, duplicated or deleted
Expenses	Button	Button to open the form to enter expenses per time tracking record See How to Record Expenses per Time Tracking Record
Code	Label	Main Number (Number 1) of the auditee
Auditee	Label	Name of the auditee
Code	Label	Identifier of the time tracking order
Order	Label	Name of the time tracking order
Code	Label	Identifier of the work package
Work package	Label	Name of the work package
Code	Label	Identifier of the activity
Activity	Label	Name of the activity of one time tracking order and work package
Description	Text	Field to describe the activity in detail
Location	Text	Field to describe the related place of the activity
From	Time	Start time of the time tracking record
To	Time	End time of the time tracking record
Hrs.	Number	Time (hours) per time tracking record (in combination with field Min)
Min.	Number	Time (minutes) per time tracking record (in combination with field Hours)
Hrs. travel	Number	Travel time (hours) per time tracking record (in combination with field Min. travel)	x
Min. travel	Number	Travel time (minutes) per time tracking record (in combination with field Hrs. travel)	x
km	Number	Number of kilometers per time tracking record	x
Hrs. chargeable	Number	Time (hours) that can be charged (in combination with field Min. chargeable)	x
Min. chargeable	Number	Time (minutes) that can be charged (in combination with field Hrs. chargeable)	x

Time Tracking Order Search

The right part of the screen is used to search for the desired work packages and/or activities of a time record order to be booked.

Time Tracking Orders, Work Packages and Activities

Object	Type	Description
Search	Button	Opens the extended search to find time tracking orders and their work packages and/or activities. The following rules comply: Inactive orders can also be searched for, but are only displayed readonly and cannot be booked Users can also search for orders to which they are not assigned, but cannot book to them See How to Create Working Time Orders
Search bar	Search	Search for a specific number or name of an active time tracking order to show their work packages and/or activities. The following rules comply: Inactive orders are not shown in the result list Orders to which a user is not assigned to are not shown in the result list Delete the search criteria by clicking on the x
Pinned	Label	Shows five pinned time tracking orders
Recently Used	Label	Shows the five last time tracking orders used. Please note that work packages that have already been pinned will no longer appear in this section
Dragger	Draggable Element	Click and hold to drag an element to the dropfield Drag Order here or click to open order search to add a new time tracking record See How to Create Time Tracking Records
Pin/Unpin order	Button	Add elements to the pinned area or remove elements from the pinned area by clicking the pin/unpin icon
Context menu (three dots)	Button	Add order (same functionality as the drag functionality) Pin/Unpin order (same functionality as the pin/unpin functionality)

The Pinned and the Recent Section disappear when searching for time tracking items and are displayed again when the search is cleared.

The following information is displayed for each individual time tracking order:

{order number} | {order name}
{work package name} - {activity name}